The College’s Continuing Education Policy outlines the requirements that must be met by members in the current three-year continuing education cycle.
Please note: OE Tracker is completely independent of the annual renewal process. If your OE Tracker hours are not up to date, this will not affect your ability to renew your membership. However, you must ensure that your hours are up to date in your OE Tracker profile by the end of the current CE cycle (December 31, 2020).
OE Tracker is a system the College uses to capture and store continuing education data for optometrists. All members must be assigned an OE Tracker number by the Association of Regulatory Boards of Optometry (ARBO). Using these numbers, the College can verify members’ CE hours for every three-year CE cycle.
With OE Tracker, members can:
- Receive email notification when CE credits are uploaded into their accounts
- Access their CE data anytime from anywhere
- Reduce paperwork and filing with online storage of CE certificates
- Print a CE transcript to submit for licence renewal, board certification eligibility, or credentialing renewal for hospital privileges
- Track the CE hours they have earned and the hours they need to meet licence renewal requirements
Certain CE providers can send attendance information directly to ARBO. Members can also submit their own documents by email, fax, or by logging into OE TRACKER and clicking the “Submit Credits into OE TRACKER from CE Certificates” option.*
- Email: email@example.com (Scanned CE certificates should be sent in PDF (preferred) or JPEG format.)
- Fax: 1-888-703-4848 (This fax cover sheet should be filled out completely and sent along with the certificate.)
ARBO will verify the CE information and add the member’s credits to OE TRACKER. It will take 3–5 business days before the hours are reflected in the account.
*If submitting directly into OE Tracker, members will need to enter relevant course information, attach an image of the CE certificate, and indicate whether the courses were COPE or non-COPE, and category A or B. Once submitted, the credits will be reviewed and uploaded into members’ accounts. An email will be sent when the courses have been uploaded.
NEW: OE Tracker Mobile App
The OE Tracker mobile app tracks attendance at COPE-approved CE courses. Members can download the app to their iPhone or Android phone and use it to instantly send their attendance data to OE Tracker. For more information about the OE Tracker mobile app, visit the ARBO website.
Click here for more information about OE Tracker.
Continuing Education and OE TRACKER FAQs
What are the CE requirements for the current CE cycle?
The current CE cycle runs from January 1, 2018 to December 31, 2020. The College does not approve/accredit individual CE courses; instead, members are responsible for ensuring that their CE activities fall into the appropriate categories. A link to the current CE policy can be found here. The CE Policy outlines the requirements for what constitutes Category A and what constitutes Category B CE.
What about new registrants?
Members registered in the first year of the three-year cycle, i.e., 2018, must obtain 47 credit hours (a minimum of 34 Category A credit hours is required; the remaining 13 credit hours may be Category A or B). Members registered in the second year, i.e., 2019, of the three-year cycle must obtain 24 credit hours (a minimum of 17 Category A credit hours is required; the remaining 7 credit hours may be Category A or B). Members registered in the third year, i.e., 2020, of the three-year cycle have no requirements to obtain credit hours for the remainder of the cycle.
You may claim only CE credit hours that have been completed following your initial registration with the College. Accordingly, any CE credits that you have obtained prior to being registered with the College cannot be used to meet the requirements for the current CE cycle.
Do I get CE credit hours for completing the mandatory elearning module, “Professionalism, Ethical Decision Making and the Prevention of Sexual Abuse of Patients”?
No, you will not be able to claim CE credit hours for completing the elearning module.
Do I have to submit ALL of my CE credit hours to OE TRACKER?
Yes, you must submit all of your CE credit hours (both Category A and B) to OE TRACKER. Please do not send your CE certificates to the College as the College will not be keeping records of members’ CE certificates.
When submitting your CE certificates to ARBO, you must indicate the number of CE credit hours and whether the CE credits qualify as Category A or B. Some CE providers send attendance information directly to ARBO. Otherwise, you must submit your own documents by:
- Logging into OE TRACKER and clicking the “Submit Credits into OE TRACKER from CE Certificates” option.
- Emailing to firstname.lastname@example.org. You can scan or take a picture of your CE certificates and email them to ARBO. The images should be sent in PDF (preferred) or JPEG format.
- Faxing to 1-888-703-4848. You must fill out a fax cover sheet and send it along with the certificate.
- Downloading the OE TRACKER mobile app and using it to instantly send your attendance data. For more information about the app, visit ARBO’s website.
It will take 3–5 business days before the hours are reflected in the account.
Some CE credits are not marked as Category A or B. How do I update that?
All of the CE credits that you are using to meet your mandatory CE requirements must be marked as Category as A or B in OE TRACKER. To change or update the A and B categories, print out a copy of your OE TRACKER transcript, mark the changes you want made to the A and B categories, and email a scanned copy or a picture of the transcript to email@example.com. It will take 2 weeks before the changes are reflected in the account.
My OE TRACKER transcript distinguishes between COPE and non-COPE hours. Is there a minimum requirement for COPE-accredited CE credit hours?
No, there is no minimum requirement for COPE-accredited CE credit hours. For auditing purposes, the College will only consider the total number of Category A credit hours and the total number of Category B credit hours completed for the current CE cycle.
Do I have to pay the subscription fee for OE TRACKER?
For the current CE cycle (January 1, 2018–December 31, 2020), the College will be paying the OE TRACKER subscription fees for all members.