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  • Proposed By-law Amendments – Summary

    The key revisions are outlined below:

    1. Administrative consolidation and increased document accessibility 

    • Consolidate the overall framework from 22 Parts to eight Parts.
    • Simplify wording of financial/corporation by-laws to align with best practices and plain language principles.
    • Remove/reduce explicit and prescriptive processes and develop into standalone governance policies.
    • Change language to gender-neutral terms.

    2. Introduce term limits for Professional Council and Committee Members

    • Set a maximum of 21 years of lifetime involvement on a combination of Council and committees.
      • No more than nine years consecutive and 18-year lifetime Council involvement.
      • Introduce a three-year waiting period between maximum term limits.
      • No more than nine years on one committee and 21-year lifetime committee involvement.
      • Council could make appointments beyond the term limits in exceptional circumstances.
    • The 21-year total is specific to Council and committee involvement. Optometrists would still be able to contribute to College work in other ways (i.e., QA Assessor, Coach, Expert).
    • Governance best practices support turnover, board/committee succession planning and incorporating fresh perspective.
    • The changes would provide both the College with the opportunity to retain knowledge and experience while also encouraging renewal and involvement from a wider range of the membership demographic.

    3. Reduce the role of the Executive Committee, focusing on its legislative requirement

    • The Executive Committee’s lone responsibility would be to act as Council between meetings in matters of administrative urgency.
    • Other functions such as governance, human resources, finance and risk management to be re-assumed by Council or continue to be handled by existing standing committees.

    4. Introduce officer term limits and an appointment model for other Executive Committee members

    • Set a four-year maximum term limit for each of the officer positions, President and Vice-President, to encourage new leadership and promote succession planning.
    • Apart from the officers, remaining Executive Committee members would now be appointed by Council.
    • This would ensure the Executive Committee better reflected the Council makeup and aligns with the existing statutory committee appointment model.

    5. Revise timing to facilitate a new Council year in 2021

    • The period for Council and committee terms would shift to align with the new Council year.
      • Instead of beginning at the first annual Council meeting, the term would now run from January 1-December 31.
    • Council meetings are going to continue quarterly, based on this new schedule in 2021: March, June, September & December.
    • Executive election/committee appointments would now occur at the final Council meeting of the year.